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Circulars held were produced in Berlin by the Colonial Office for customs officers throughout German possessions. In 1955 the German Consul's archives were discovered in Apia with the records of the German Colonial Administration. These were removed and transferred to the National Archives of New Zealand for extensive conservation work and microfilming. The decision was made to document the German-Samoan agencies and record series as if they had transferred the records in 1914 - which is why the Executive Council of Western Samoa, although the 'true' transferring agency, is not fully documented.

These documents were grouped together - they relate to port matters and port changes.