Foreword Origin and history of the holdings Provenance or inventory creator of the holdings B was the Greven administrative office (or Greven municipal administration for files after the dissolution of the Greven office on 15 May 1954). The collection begins with the introduction of a standing registry in 1932. The older files in Prussian thread-stitching were recorded as a separate collection by Joseph Prinz in 1938 ("old registry", today inventory A). Stock B is the older part of the files of the Greven administrative and municipal administration from 1932 to approx. 1986, which were indexed by finding lists according to the model file plan of 1954 (publisher: NRW Landkreistag, NRW Städtebund, Gemeindetag Nordrhein und Gemeindetag Westfalen, see file C 13023) and which extend up to 1952. The more recent files created after 1952 are to be found in stock C, whereby overlaps of the running times could not be avoided. The model file plan consists of ten main groups. In 1954, the intention was to 'gradually reorganise the file plan of the local administration in accordance with this model file plan' (letter of 7 August 1954 from the municipal director in C 13023). This was implemented in the following years. The main groups are: 0 General administration 1 Public safety and order, Civil status 2 Schools 3 Culture and sport 4 Social welfare, Youth welfare, Equalisation of burdens 5 Health and veterinary administration 6 Building and surveying administration 7 Economy and transport 8 Economic activity and public institutions 9 Finances and taxes The files from the period from 1932 to 1952 were inserted into the order of the model file plan in 1965-1975 by the honorary archivist Karl Schwartze, who formed the inventory. He had agreed this measure with the Landesamt für Archivpflege, namely the scientific archivist Dr. August Schröder. Regarding the original registry order of these files, Schwartze notes in the preliminary remark to the reorganization of the registry of January 1975 (ZwA 32842) that it had corresponded "roughly to the order of the repertory created by Dr. Prinz" (today inventory A), which consists of five main groups (I: Reichs- und allgemeine Verwaltung, II: Kommunalverwaltung, III: Abgaben und Steuern, IV: Polizei- und Gerichtswesen, V: Militärwesen). However, these classification features are only likely to be found in the oldest files of inventory B. In October 1931, the Greven office received a "completely operational administrative registry" according to the Regis decimal system (B 3162, pp. 2-31). The official regulations for the official administration of the Greven Office of 9 April 1936 also refer in § 3 to the list of files drawn up by a main file plan "for the entire administration according to the system of ten" (cf. B 3160, p. 4). In the summer of 1936, the administration ordered a file plan for municipal administrations from the Soennecken company in Bonn, which was structured according to the Dewey decimal system and divided into seven main groups: general administration, police, education and culture, welfare, construction, municipal economy, financial administration. It is unclear whether he replaced the Regis decimal system and changed the registry order. (B 3162, page 43). In any case, in 1938 the use of the uniform file plan apparently published in 1937 by the German Association of Municipalities "was not undertaken and was also not intended", among other things "because the registry of the Greven Office was still relatively new" (cf. B 3162, pp. 46f.). A complete file list has not been preserved, but the preserved parts of the file list show that the file plan remained in force until 1954. The assigned file numbers had five digits, the first three of which indicated the main file group, file group and file subject group, followed by a separator (usually a dash or slash) and the two-digit numbering of the file within the subject group. Examples of individual file directories provide the following files: B 3161: Main group 1: General administration (1945) ZwA 25045: Main group 3, schools and education (1939, contains register sheets from 1931) ZwA 25057-25059: Main group 7, construction (1939-1954/1963) The foreword to the finding aids compiled by Schwartze corresponding to the 10 main groups of the file plan, dated January 1975 (ZwA 32842). Although this date does not mark the end of the work on the collection, it does represent a striking cut that can be equated with a regular transfer to the City Archive. The holdings comprise 3164 units of description with a running time of 1932-1952 as core period, about 500 files each extend into the period before to 1830 and the period after to 1995. The volume amounts to about 100 linear metres. The priorities are derived from the ten main groups mentioned above and fully cover the administrative activities of the Greven administration. History and tasks of the registry draughtsman The Greven administration administered the Greven office as a local authority for the area of the present-day city of Greven and the municipalities belonging to the Greven office. Since the separation and division into three parts of the municipality of Greven in 1894, these have been the municipalities of Greven-Dorf, Greven left of the Ems (with the building communities of Aldrup, Westerode, Herbern and Hembergen and, from 1925, the settlement of Reckenfeld), Greven right of the Ems (with the building communities of Pentrup, Wentrup, Hüttrup, Schmedehausen, Bockholt, Fuestrup, Guntrup and Maestrup) and the municipality of Gimbte. In 1950, the municipality of Greven-Dorf received city rights and in 1952 merged with the municipalities of Greven rechts der Ems and Greven links der Ems ("Reunification") to form the city of Greven. In 1954 the Greven office was dissolved and an administrative community was formed between the town of Greven and the municipality of Gimbte, which was finally incorporated into Greven in 1975. The extensive tasks and responsibilities of a municipal administration can be determined concretely from the administrative structure and business distribution plans or organization plans of the Greven administration. They're here: Administrative Structure and Business Distribution Plan 1939 (B 3160) Organizational Plans 1949, 1951, 1953, 1954 (C 13021) According to the administrative structure, the next highest registry administrator is the administration of the administrative district of Münster, whose archival shares are now to be found in the Munster City Archives and contain numerous references to Greven affairs. Police matters can also be found in the Landesarchiv NRW, Abteilung Westfalen: Ortspolizeibehörde Amt Greven 1942-1945. Reference: Two files of the Stadtwerke zum Elektrizitätswerk, VEW, Stromversorgung 1920-1955 can be found in the Stadtarchiv Greven in Dep. 70, No. 37 and 38. Festschriften: - Leo Drost, Festschrift zur Wiedervereinigung der drei Grevener Gemeinden, Greven 1952. - Leo Drost, Amt Greven 1844-1954, Rückblick auf das Amt Greven, [Greven 1954]. The registration of the files from 1931 was started in 1961 at the suggestion of the city director Dr. Werra and continued from 1965 by the teacher and honorary archivist Karl Schwartze until 1975, from 1976 to 1986 by the retired registrar and part-time archivist Heinrich Schmücker. Schwartze formed the inventory with registry items until about 1970, arranged it and in 1975 compiled the find lists ("repertories") for the ten main groups. There are no indications regarding its evaluation criteria or cassations. The same applies to Schmücker's supplements until 1986. The order according to the model file plan from 1954, also for the files from 1931 onwards, has already been explained above. The division of the holdings along the cut-off year 1952 was a decision made in 1990 by the archivists Christoph Spieker and Angelika Haves. Thus, inventory B was separated from the more recent files for the period 1932-1952 in order to make it quickly usable through the computer indexing, which also began in 1990. Since inventory B covers the period of National Socialism, which is already decimated by wild cassations that are difficult to reconstruct, it was also decided not to make any further cassations for files of this duration. The new indexing from finding list 0 was carried out from 1990 to mid-1999 by Christoph Spieker (B 3000-B 3908). Stefan Schröder continued his deep development in August 1999 and completed it in October 2010. With the completion of the distortion of finding list 1, the distortion was changed to a flat development (from B 4381). In the finding lists 2 to 9, therefore, as a rule, no or only a few contained notes were made. To a small extent, title changes were made when these did not sufficiently reflect the content of individual files. The main groups, groups and subgroups of the model file plan were retained as the classification. With the new indexing from 1990 onwards, new signatures (from B 3000 onwards) were assigned instead of the ambiguous old file numbers, which, however, are available in the EDP indexing as "old archive signatures" for the purpose of concordance. An exception is the signature B 4937, in which the maps and plans taken from various files are listed. Since this compilation is cross classification groups, this file has been placed in front of the classification groups in the index under the heading "Unsystematized". It should also be noted that there are special features in classification group 0-6 (elections and votes): The classification subgroup 0-61 (elections to the Bundestag) also contains the Reichstag and Landtag elections of 1933 with the signature B 3691; 0-62 (Landtag elections) also contains the referendum on the state constitution of North Rhine-Westphalia 1950 with the signature B 3689 in addition to the election to the Landtag; the classification subgroups 0-63 (municipal elections) and 0-64 (other elections) contain district, office and municipal elections in various combinations. As early as 1965, the files were stored lying in labeled folders, which contained metal parts and plastic hangers that were not suitable for archiving. The metal parts contained in the files were removed parallel to the re-drawing from 1990. Partially, but not continuously, oversized maps and plans were taken from the files, filed separately flat and listed as B 4937 with reference to the provenance context. Since 2007, the holdings - with the exception of bound official books - have been deacidified in stages within the framework of the NRW state initiative "Substanzerhalt des Landes NRW". This work is expected to be completed by early 2015. In the course of this conservation measure, the folders and hangers were exchanged for folders and hangers suitable for archiving, provided with the new signature and copies of the old labeled folders pre-stitched. At the same time the file sheets were paginated so that an improved citability is given. Methods of use and citation Individual archival documents are blocked due to statutory periods of protection. Blocking notices were not made continuous, and the blocking notices contained in the finding aid book were only partially checked. The absence of blocking notices does not therefore automatically mean a right of inspection, an inspection is carried out individually. The digitisation of B 3091 to B 3095 (protocol books official representation Greven 1935-1954, municipal council Greven-Dorf 1935-1950, municipal council Greven left 1935-1952, municipal council Greven right of the Ems 1935-1952 and municipal representation Greven 1950-1954) from classification group 0-22 (supreme municipal organs) is currently being realised, so that they can be used online in the archive portal NRW at any time by 2015 at the latest. Please quote us as follows, if available with sheet number or page reference: StaG B [no. of file] sheet [sheet no.] or StaG B [no. of file] S. [page no.] Example: Stadtarchiv Greven, Bestand B, Nr. 3022, sheet 13 is to be quoted as: StaG B 3022 sheet 13. References: - Detlev Dreßler/Hans Galen/Christoph Spieker, Greven 1918-1950, 2 volumes, Greven 1991 and 2. verb. Aufl. Greven 1994 - Joseph Prinz, Greven an der Ems, 2nd extended edition in 2 volumes, Greven 1976/77 - Volker Innemann, Industrialisation in Greven, Greven 1992 - Indra Ecke, Die Volksschule zur Zeit des Nationalsozialismus, Staatsexamensarbeit, Münster 1998 - Christoph Leclaire, "Unser Pole - ein decständigen Kerl", Zwangsarbeit im Amt Greven, Magisterarbeit, Münster 2003. - Jochen Wilsmann, The Reorganization of Political Life in the Greven Office after 1945, State Examination Work, Münster 1995 - Stefan Schröder, Displaced Persons in the District and City of Münster 1945-1951, Münster 2005 Greven, June 27, 2014 Dr. Stefan Schröder